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Sessional & Expense Claims

Online Claim Forms



2023/24 Fiscal Year End Processing Deadline: All 2023/24 accounts payable claims (expenses, sessions, invoices) are accepted until April 10th, 2024.

Banking Information Requirements

All payments by RCCbc will be processed through an Electronic Funds Transfer (EFT).  If your EFT information is not on file, or is potentially out of date, please complete our online New Vendor / Payee EFT Form before submitting your claim(s).   


Note that you will need to submit a completed online EFT Vendor Form per bank account (e.g. personal and personal corporation).  You may designate the type of payments (e.g. expenses, sessionals, invoices) to your preferred account.   

GST Registration Designation Form

Providers who are subject to paying GST on services through their corporations may designate RCCbc to add GST to their sessional claims for meeting time.    


Complete the online New Vendor / Payee EFT Form if GST is required on your sessional claim and include your GST Registration Number on the form.  Please complete this form even if your banking details have not change. 

Request Payment Profile / Account Details

If you need to confirm the payment information currently on file with RCCbc, please use this form to request a summary of your payment/vendor profiles. This summary will be sent to the email address on file and will only contain profiles connected to this specific email address.


If you no longer have access to the email address on file, please reach out to [email protected] to verify your identity and payment information.

Sessional Payment

Effective April 1st, 2024, RCCbc will provide a Joint Collaborative Committee (JCC) rate of $176.18 per hour for consulting services on RCCbc business for both Family Physicians and Specialists.


Reimbursement Policy

Claims must be submitted within 3 months of meeting date.


Itemized receipts must be submitted with expense claim forms.


Note: distance travelled on Ferries is not considered eligible mileage.


As of April 1st, 2024, reimbursement will be made for mileage at $0.63/km over 50km round trip, up to an equivalent maximum of economy airfare.


Flights will not be reimbursed above FLEX fare, unless pre-approved.


Meals consumed will be reimbursed as per diems at the rates below. Use discretion on claiming per diems in relation to actual expenses.


  • Breakfast: $20.00
  • Lunch: $30.00
  • Dinner: $45.00


Meals that are paid for working meals and/or part of a program require itemized receipts. Please note that RCCbc will not fund or reimburse alcohol expenses.

Hotel Overnight Stipends

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