Organization: RCCbc

Location: Individual/applicant must reside in British Columbia.

Led by rural physicians, the Rural Coordination Centre of BC (RCCbc) is a network that improves the health of rural people and communities. Funded primarily by the Joint Standing Committee on Rural Issues, our network partners include healthcare providers, healthcare administrators, community members, policymakers, educators, researchers, and non-profit and business leaders. We serve all communities in British Columbia covered by the Rural Practice Subsidiary Agreement.

RCCbc is committed to advocating for equity in rural, remote and Indigenous healthcare, and this includes advancing the recommendations in the Truth and Reconciliation Calls to Action (TRC) and embedding our work with respectful relationships and reciprocity, and leading with compassion, empathy and inclusivity.

Reporting to the Senior Manager, Operations and Administration, the People & Culture Administrative Assistant will help cultivate, create a positive, relationship-based, and high-performing network culture. The People & Culture Administrative Assistant is responsible for assisting with day-to-day HR/Onboarding related activities, coordinating and planning events to ensure a high-performance network culture is maintained, and support regular day to day organizational operations.

• Supports the onboarding/offboarding and orientation activities of new team members.
• Maintains general onboarding materials and manuals. Working with team leads to collate and send program/initiative specific onboarding resources/materials.
• Prepares welcome packages, sets up 1 to 1 meet n greets with team members, coordinates technology needs and ensures that new team members are properly set up and welcomed on their first day/week.
• Keeps track of and ensures staff milestones and birthdays are acknowledged accordingly.
• Track and monitor completion of HR activities, such as benefits enrollment, performance reviews, and vacation trackers.
• Participating in sensitive and confidential matters including employee relations, and organizational changes. Maintain HR electronic filing systems; ensuring accuracy and completeness of confidential personnel files and team member records.
• Assist in the recruitment process: posting of open roles on recruitment sites, scheduling/coordinating interviews, and assisting with reference checks.
• Research and keep track of applicable professional development opportunities for team members.
• Assists in the execution of team functions and reoccurring team meetings, including booking travel and accommodations.
• Schedules meetings, organizing catering, and assists with coordination.
• Supports the planning, development and implementation of RCCbc projects and initiatives.
• Prepare agenda materials relating to meetings and/or projects, for distribution to meeting participants and taking minutes.
• Maintains prompt, courteous, and respectful interactions with physicians, non-physician personnel and all staff members at all times.
• Performs other related duties as assigned.