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Project Assistant

Organization: RCCbc

 

Location: Hybrid or remote option dependent upon location

 

Led by rural physicians, the Rural Coordination Centre of BC (RCCbc) is a network that improves the health of rural people and communities. Funded primarily by the Joint Standing Committee on Rural Issues, our network partners include healthcare providers, healthcare administrators, community members, policymakers, educators, researchers, and non-profit and business leaders. We serve all communities in British Columbia covered by the Rural Practice Subsidiary Agreement.

 

 

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Role Summary

The Rural Coordination Centre of BC (RCCbc) network improves the health of rural people and communities. The RCCbc serves as a strategic forum that facilitates discussions between Partnership Pentagram Plus (Health Administrators, Policy Makers, Rural Communities, Linked Sectors, Academia and Health Providers) on coordination of rural healthcare services, improvement of effective collaboration, network partnership and leadership and to promote understanding of rural health challenges and opportunities.

 

Reporting to the Executive Director, the Project Assistant is responsible for providing administrative support to designated Program/Project Leads within RCCbc. The Program Assistant has a key role in the support, implementation and delivery of various programs and projects at RCCbc. The incumbent will receive work direction from the Program Team Leads, and will work closely with rural, remote and Indigenous communities, health care providers, and other partners.

 

The Project Assistant filling this role will be responsible for supporting and facilitating the administration of multiple projects including, but not limited to, the Rural Obstetric and Maternity Sustainability Program (ROAM-SP) and the Rural Surgical and Obstetrical Networks (RSON).

 

The position requires strong interpersonal and customer service skills as it involves frequent connections with various internal stakeholders and external agencies. The duties will vary from day to day and will involve a wide variety of tasks in service to the organization.

Key Duties and Responsibilities

  • Supports the planning, development and implementation of programs and projects.
  • Schedule and organize meetings. Takes and transcribes minutes and distributes in a timely manner and follows up on appropriate action items.
  • Assists with organization and planning of events, meetings and other activities, including organizing invitations, catering, venue, accreditation, arranging shipping to/from rural communities, etc.
  • Researches and arranges travel and accommodation bookings.
  • Coordinates and assembles materials for meetings and other events from a variety of sources.
  • Reviews financial claim submissions ensuring eligibility and accurate account coding.
  • Monitor and track program/community expenditures and ensure expenses are within budget and program parameters.
  • Prepares claims, invoices, credit card reconciliation and other financial forms and tasks for the programs as needed.
  • In collaboration with RCCbc Finance team, reconciles, monitors and investigates errors and discrepancies on various accounts, following up on outstanding items and resolving issues as needed.
  • Assists with the dissemination of information and knowledge related to projects and key programs and initiatives.
  • Acts as a frontline engagement for RCCbc with rural community partners to respond to inquiries and provide helpful, flexible and knowledgeable service and support.
  • Produces and maintains a variety of accurate and well-designed documents including spreadsheets, presentations, correspondence, expense claims, briefing notes, memos, minutes, and meeting agendas.
  • Travels and provide onsite program support, when required.
  • Provides administrative support to any other designated team members in the programs.
  • Provides support on special projects by researching, compiling reports or surveys, and summarizing information.
  • Maintains prompt, courteous, and respectful interactions with physicians, non-physician personnel and all staff members at all times.
  • Performs other related duties as assigned.

Qualifications

Education, Training and Experience

  • High school graduation supplemented by post-secondary courses or business courses, equivalent to at least one year of study with at least 3-5 years related experience.
  • Rural experience and have a passion and/or lived experience in improving rural health in patients and communities

 

Skills and Abilities

  • Excellent interpersonal skills and advanced written and verbal communication
  • Pro-active problem-solving abilities and ability to exercise sound judgement
  • Well-demonstrated ability to work with others as part of an interdisciplinary team, establish/maintain strong working relationships and communicate effectively within a team and with a wide variety of external partners
  • Demonstrated knowledge and ability to work with diverse populations, incorporating diverse perspectives, values, and approaches into planning
  • Exceptional attention to detail, thoroughness and accuracy
  • Advanced organizational skills and ability to multi-task and prioritize in a busy environment
  • Manages time effectively and meets ongoing deadlines
  • Highly proficient with MS Office (particularly Word, Excel, Outlook, PowerPoint, and Teams), Zoom, databases, email, and the internet. Familiarity with Smartsheets is an asset.
  • Critical thinking and problem-solving skills essential

 

Location: Individual/applicant must reside in British Columbia.

 

Node Office: Hybrid or remote option dependent upon location.

 

Compensation: $51,765 to $60,000

 

Please send cover letter and resume to careers@rccbc.ca.

RCCbc welcomes and encourages applications from equity deserving groups and diverse experiences including, but not limited to, Indigenous people, racialized people, people with disabilities, and members of the 2S/LGBTQIA+ community. We are an equal opportunity employer, and our employees are people with different strengths, experiences and backgrounds, who share a passion for improving people's lives. Diversity not only includes race and gender identity, but also age, disability status, veteran status, sexual orientation, religion and many other parts of one’s identity. All of our employee’s points of view are key to our success, and inclusion is everyone's responsibility. If there are any barriers that you are experiencing or require an accommodation that we can provide, to support you through the application process, please reach out to us at careers@rccbc.ca.

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